ISIS Center Georgetown University
Email | IKB | Login  

 
Frequently Asked Questions
Q. What is Georgetown’s policy regarding employee leave?
A. Georgetown requires that you submit a Leave Form every time  you are absent from work for a full 8 hours. It is available in the "Forms" tab. After filling it out, present it to your Supervisor for review and approval.  Your Supervisor will forward it to the ISIS HR Staff.

Q. Where do I find information regarding my employment status?
A. The Access+ system at Georgetown Univ. will tell you everything about your current employment status. Visit http://limited.georgetown.edu/access/  and enter your NetID and password. On Access+ you can view items such as payroll information (W-2s, earnings, withholdings, etc.), biographical information (current address, phone number), as well as leave and benefits information. You can also use this site to change personal information.

Q. How do I get reimbursed for expenses paid out of pocket on a business trip?
A. Please refer to the Medical Center Policy regarding reimbursable expenses. Your Supervisor or PI must be aware of and approve all expenses for your trip before you travel. Your Supervisor or PI will confer with the Finance Manager and Director for final budgetary approval.
On return,  fill out an Employee Reimbursement Form (available in the "Forms" tab). Please fill out the appropriate personal information, reason for payment and period covered.  ISIS Administrative Staff will fill out the Cost Center and Account Code sections. You need to have original receipts taped to 8 ½ by 11 sheets of paper unless they are large receipts (ie: hotel bills on standard size paper).  You must also attach an e-version or original document of your credit card statement showing that the charges hit your account for  travel expenses. You can ink out all other charges that do not apply to the reimbursement.
The form plus all supporting documentation should then be presented to Roxanne Holmes or Gina Lee for processing.

Q. How do I obtain office supplies?
A. Georgetown University has a preferred vendor program for purchasing standard office supplies. Please see Roxanne Holmes for order processing. 
Any items that are not typically ordered and/or are costly must have prior approval from your Supervisor (who will present the request to the Finance Manager and Director for approval first). 

Q. How is paperwork processed?
 

 
Employee Reimbursements
Expense Vouchers
Purchase Requisitions
Salary Changes
HR Forms
Description of documents
Paperwork filled out after travel or event to get reimbursed for expenses incurred. Only used if the total amount is over $75. For reimbursements less than $75 ask for petty cash.
Used to pay invoices from outside companies or individuals.
Needed to buy large amounts of equipment. Also, used to pay reoccurring payments for subcontracts.
New distributions are usually done online. Salary increase must have supporting memo and PTF form.
This includes; all hiring documents, PTFs, lump sum payments, and special check forms.
Document Process
ISIS to BGRO to Payroll*
ISIS to BGRO to Accounts Payable*
ISIS to BGRO to Purchasing*
ISIS to BGRO to HR
ISIS to BGRO to HR